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Deposit Information

BEI Resources is working to build a comprehensive resource of organisms and reagents for the research community. BEI Resources would like to offer the scientific community an opportunity to participate in building this resource by depositing material within the collection.  Depositing with BEI Resources can provide several advantages and services for researchers and their institutions:

    • Promotes access and use of the materials.
    • Relieves researchers of the burdens of distributing materials.
    • Offers an alternative to institutions for secure storage of biological materials.
    • Ensures regulatory compliance in shipping.
    • Protects intellectual property of the depositor.

If you are interested in making a deposit or would like more information, please contact us by completing the form below. BEI Resources will provide you with a BEI Resources tracking number as well as any shipping or regulatory assistance you may need. In addition, we ask that you submit Deposit Forms to indicate your desired distribution and ownership rights for the material as well as any background scientific information you can provide. Please do not send materials without Deposit Forms or a BEI Resources tracking number.

For more information about depositing into the Human Microbiome Project, click here.

Deposit Information

HMP Depositor:

BEI Resources serves as a resource repository for deposition and distribution of materials and reagents generated under the HMP to the scientific community and include: cultured organisms, amplified DNA from uncultured organisms and DNA. The table and information below should be used to guide you in your deposition of materials into BEI Resources so that your materials will be available to the research community in the shortest amount of time.

Material Preferred method of Storage for Shipment
BacteriaProvide material frozen in cryopreservative (e.g., glycerol) in 1-2ml cryovials.
VirusesProvide material frozen in 1-2ml cryovials.
Microbial DNAProvide material frozen in 1-2ml cryovials.
FungiProvide material frozen with cryopreservative in 1-2ml cryovials.
Eukaryotic pathogens as ParasitesProvide material frozen in medium with cryopreservative (e.g., DMSO) in 1-2ml cryovials.

  • Receipt of frozen material (on dry ice) is preferred to preserve viability of material for both domestic and international shipments. Two to Five vials of each item are preferred per deposit.
  • Material can be shipped to BEI Resources at 4 degrees C, but this condition may decrease the viability of the material received.
  • Upon receipt of the material, information about the material and its availability will be posted on the BEI Resources and HMP DACC websites.
  • Shipping costs are paid by BEI Resources, and shipping materials (i.e., boxes, labeled vials, etc.) are also available upon request.
  • For quality control purposes BEI Resources also requests that the 16s sequencing data (FASTA files), if available, be provided with the deposited material. This facilitates BEI Resource's quality control processes and can minimize delays in making the deposited material available.
Information about Requesting Materials from BEI Resources
  • Based on careful consideration of the HMP funds available for this repository, the potential number of materials and reagents being submitted to BEI Resources for distribution, and BEI Resource current standard operating procedures, NIH has determined that the material will not be "shelf ready" or quality controlled, or, in most cases, immediately available upon request. This material is considered "made-to-order".
  • Once a request is received for the deposited material, the material will be expanded, quality controlled and shipped. BEI Resources will then have that specific item in sufficient quantity and quality and have it available as "shelf ready" for subsequent requests from the scientific community.
  • Since the material is not quality controlled at the time of deposit into BEI Resources, it may take 4-6 months to produce the requested material.
    • Currently, about 16% of the requests from the scientific community are delayed because of issues related to the deposit of materials into BEI Resources and include depositing non-viable, contaminated or incorrectly labeled materials or delays in receiving replacement vials from depositors after requests from BEI Resources.
  • Requests for materials will be limited to 10 "made to order" items per order semi-annually. Special consideration will be given to larger and/or more frequent orders. Please contact NIAID and BEI Resources staff to discuss this.
Thank you for your attention to these guidelines and we will be in contact with you shortly concerning your deposit.



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Deposit Inquiry Contact Form

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Select the resource most appropriately related to your material below, provide us with the deposit description, and any other additional information in the box below and a scientist will contact you.

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