Who establishes the requirements to access BEI Resources materials?
Answer: Policies and practices mandated for use of BEI Resources materials are set by NIAID and not by ATCC.
What does it cost to register with BEI Resources?
Answer: Registration with BEI Resources is free of charge.
Will researchers at laboratories funded by NIAID have to register with BEI Resources?
Answer: Yes, all researchers who wish to request materials from BEI Resources willl need to register and meet the requirements for access to BEI Resources materials.
Do you need to be funded by NIH to obtain BEI Resources materials?
Answer: No, eligible recipients do not need to be funded by NIH.
Can commercial entities register with BEI Resources?
Answer: Yes. Eligible registrants can be affiliated with a public, private, academic, non-profit or for-profit institution. You must be able to demonstrate that you work in an established institution with facilities and safety programs appropriate for the level of registration requested.
Does the application require a second person to sign?
Answer: Yes. The application asks for the department/program head to co-sign on researcher applications. If you are the head of your department, then you will need to sign your application as the registrant and then have someone equal to your position or greater sign the place of the department or program head.
Can a BEI Registrant in an institution order materials for someone else?
Answer: No. The BEI Resources Material Transfer Agreement has language that addresses the issues of collaboration and the third party transfer of BEI Resources Material. In short, you will need to register with BEI Resources in order to obtain materials from us, or to receive transfers of materials and/or modifications from another BEI Registrant.
Can BEI Resources materials or modifications be transferred to a third party?
Answer: Yes, however only to other approved BEI Resources registrants. Please review our 3rd Party Transfer Policy in the Material Transfer Agreement.
Why do I need an ATCC account number and how can I find out if my institution has one?
Answer: ATCC manages the BEI Resources contract for NIAID. We use the ATCC account number to track and process registrant orders. To find out if your institution has an ATCC account, please contact BEI Resources Customer Services.
Can I send my application documents electronically?
Answer: Yes. BEI Resources can accept mailed, faxed, scanned and emailed copies of the registration documents (Exception: BSL 4 Registration requires original documents to be mailed).
E-Mail all documents with original ink signatures to: contact@beiresources.org
Fax all documents with original ink signatures to: (703) 365-2898
The original documents can be sent to us via the courier of your choice to:
BEI Resources
Customer Services
10801 University Blvd
Manassas VA, 20110-2209
U.S.A.
What level of registration should I apply for?
Answer: The registration level you should apply for depends upon the material(s) you need. The easiest way to determine what level of registration you need is to check our online catalog at www.beiresources.org . As you search through the catalog, there is a column on the right hand side of the screen with the heading of “BEI Level” and below it will be the level of registration required for each item in our catalog.
Can I obtain a higher level of registration than I actually have right now?
Answer: Yes. Please visit the Upgrade Registration page for information on what documentation is needed to increase your level of registration.
What are the requirements to access select agents in BEI Resources?
Answer: Researchers must work at established institutions with appropriate facilities and safety programs and must have a legitimate need for these agents. Requestors must verify their select agent registration with CDC and/or USDA. Registration with BEI Resources must be approved by NIAID. Click here for more information.
If I'm already registered with another NIH repository or for select agents, do I need to complete a full registration with BEI Resources?
Answer: Yes. The registration processes for different NIH programs are separate. However, you may be able to use some of the same documents for BEI Resources registration as you did for other applications, such as your CV and Scope of Use.
How long does it take to process a registration application and when can I order materials?
Answer: The amount of time required to process an application for registration depends upon the level of registration being sought. Please allow 2-3 weeks after delivery of your registration package for processing. Registration for Level 3 or Level 4 items may require additional time for processing. Missing, incomplete or inaccurate information and documents can extend processing time.
Once your application has been reviewed and approved by NIAID, we will notify you by email with information on how to proceed with accessing your online account for the purposes of placing your order.
On the Material Transfer Agreement, what is the “Duly Authorized Signatory for Recipient” and who in my institution should sign this?Answer: The “Duly Authorized Signatory for the Recipient” is the person at your institution with the authority to legally authorize and enter into binding agreements on behalf of the institution.
For individual registrant applications, you will sign the Material Transfer Agreement as the registrant and then the duly authorized signatory will be accepting the terms of the Material Transfer Agreement for your institution. For institutional registrations, only the duly authorized signatory is required to sign the Material Transfer Agreement and each individual registrant must sign the Acknowledgement of the Material Transfer Agreement.
The Individual who signs this place must have the authority to legally bind your institution. In our experiences with previous registrations this tends to be, the office of Technology Transfer, Intellectual Properties, Grants and Contracts, Legal or the equivalent of this is within your institution.
Which Material Transfer Agreement should I use, the Individual or the Institutional?
Answer: BEI Resources does accept Institutional registrations for multiple researchers at the same institution. Institutional registration packets can be found on the registration detail pages. An institutional MTA must be signed by a signatory capable of legally binding the institution. All registrants must also submit paperwork applicable for their registration level as outlined in the instructions.
Someone from my department is already registered with BEI Resources; can I use the same Material Transfer Agreement?
Answer: If the existing registrant with your institution executed an institutional MTA, can you can leverage the existing MTA and only submit the Acknowledgement of the Material Transfer Agreement form. To find out if your institution has an existing institutional MTA in place, contact BEI Resources Customer Service.
Can I find out if my Institution has an Institutional Material Transfer Agreement on file with BEI Resources?
Answer: To find out if your institution has an Institutional Material Transfer Agreement on file with BEI Resources, please contact BEI Resources customer services.